Executive Secretary to Managing Director / Deputy Managing Director

Join a dynamic and fast-paced organization as an Executive Secretary to the Managing Director (MD) / Deputy Managing Director (DMD) in the vibrant heart of Bali. This pivotal role offers a unique opportunity to provide high-level administrative support, ensuring seamless operations for one of Indonesia's leading advertising agencies. Based in Canggu, Private Advertiser, you'll be at the center of a thriving community, surrounded by the natural beauty and cultural richness of Bali.

As the Executive Secretary, you'll play a crucial role in managing the daily operations of the MD/DMD, including scheduling, coordinating meetings, and handling confidential documents. You'll be the first point of contact for high-profile clients and stakeholders, demonstrating exceptional organizational skills and a keen attention to detail. This role is perfect for a professional who thrives in a fast-paced environment and is eager to contribute to the success of a cutting-edge advertising agency.

📋 Tanggung Jawab Pekerjaan

• Manage the daily schedule of the Managing Director (MD) / Deputy Managing Director (DMD), including arranging meetings, travel, and events.
• Handle all administrative tasks, including document preparation, filing, and record-keeping.
• Provide high-level support to the MD/DMD, including research, travel arrangements, and event planning.
• Coordinate with various departments to ensure smooth operations and timely project completion.
• Manage and maintain the office's IT systems, including email, calendar, and project management tools like Microsoft Office and Google Workspace.
• Handle confidential and sensitive information with the utmost discretion and professionalism.
• Assist in the preparation of reports and presentations for the MD/DMD and senior management.
• Act as the primary point of contact for high-profile clients and stakeholders, ensuring their needs are met promptly and efficiently.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Secretarial Science, or a related field.
• Minimum of 5 years of experience in an executive secretarial role, preferably in a corporate or advertising environment.
• Proven track record of exceptional organizational and time management skills.
• Strong communication and interpersonal skills, with the ability to build and maintain professional relationships.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Fluency in English and Bahasa Indonesia.
• Understanding of advertising industry trends and practices.
• Ability to work independently and as part of a team in a fast-paced environment.

🛠️ Keahlian

Lowongan Terkait